Fees
| RENTAL FEES | ||
| Room(s) | University Rates | Non-University Rates |
|---|---|---|
|
El Paso Natural Gas Conferenec Center (EPNGCC) |
$200.00 | $400.00 |
| Acacia, Andesite, Cactus Flower, University Suite or Templeton Suite |
$75.00 | $150.00 |
| Desert Canyon, Barry, Elkins, Ray or Smiley Room |
$50.00 | $100.00 |
| Faculty/Staff Lounge | $75.00 | $150.00 |
| Tomas Rivera Conference Center (TRCC) | $200.00 | $400.00 |
| Union Cinema | $90.00 | $150.00 |
| University Rates | ||||
| University Rates |
Non-University Rates |
|||
|---|---|---|---|---|
| Half Day (1-4hrs) |
Full Day (5+hrs) |
Half Day (1-4hrs) |
Full Day (5+hrs) |
|
| Opening/Closing Fee | $150.00 | $250.00 | $200.00 | $400.00 |
| Closing Fee | $100.00 | $200.00 | $150.00 | $350.00 |
| Set-up Fee | Amount will be determined once set-up is requested. | |||
| Clean Up Fee | Amount will be determined once clean up is assessed. | |||
| Technician Fee | $10.00 per hour (one hour minimum) per Technician(s) | |||
| Deposit Fee | $50.00 | $100.00 | ||
| Cancellation Fee | $25.00 | |||
| Delinquent Fee | $25.00 | |||
| Damage Fee | Amount will be determined once damage is assessed. | |||
Types of Fees
- Rental Fee
Rental rates apply to every room that has been reserved. This fee is based on the requested rooms in the Union Building and/or at the El Paso Natural Gas Conference Center (EPNGCC) for specific hours (half-day or full day).
- Clean-up Fee
Registered student organizations, university departments and non-university groups who leave the facilities in such a condition that requires additional cleaning by Union Services will be charged for time and materials for this extra cleaning.
- Audio/Visual Equipment Fee
The Union Building has audio/visual equipment available for use in the Union and/or the EPNGCC only. The equipment is available on a first come basis for events. All audio/visual equipment must remain in the reserved area. All requests must be made 24 hours in advance.
- Technician Fee
An audio/visual technician may be requested to monitor the technical equipment during an event. Audio/visual equipment that requires the presence of a technician throughout the entire event is: (1) sound system, (2) video projection unit and (3) the Union Cinema box. An hourly Technician Fee will be assessed when this equipment is requested.
- Deposit Fee (Non-Refundable)
Deposits are required for non-university organizations and must be received at the time the reservation is made at the Union Services Office. The deposit will be forfeited if the event is cancelled. Once the event is over, the deposit will be deducted from the total balance due.
- Cancellation Fee
This fee applies to all organizations (registered student organizations, university departments and non-university groups) that fail to cancel their reservation within 24 hours of their event in writing, by phone or by e-mail to the Union Services Office. A minimum of $25 will be assessed however, please note this fee will vary per room and setup requested.
- Delinquent Fee
If invoices are not paid within 30 days of invoice date, a Delinquent Fee will be assessed and added to the invoice. If full payment has not been received within 60 days of the original date of invoice, the invoice will be submitted to the Office of the Vice President for Business Affairs for collections.
- Damage Fee
This fee is determined after the damage has been assessed.
- Set-Up Fee
This fee is assessed when a different set-up is requested other than the basic set-up that is available in a given room. - Opening/Closing Fee
These fees are assessed when an organization holds a scheduled event in the Union Building and/or the EPNGCC and either building has to be opened and/or closed outside normal operating hours.