The University of Texas at El Paso

Our Services

Note Taking Services

May include one or more of the following:

  • Auxiliary aides such as use of a tape recorder, laptop, Braille-n-speak, etc. to record class lecture (student is responsible for supplying equipment)
  • Non-carbonized paper –paper is provided by CASS for student to use (classmate providing copy of notes is not compensated as a note taker, this is strictly done on a voluntary basis)
  • Note taker for class lecture—classmate who volunteers to provide a copy of lecture notes and is compensated at $100.00 per class per semester
  • It is the student’s responsibility to attend class.
  • Note taker and faculty are not obligated to provide notes to lecture that the student does not attend class
  • Student needs to attend class regularly to continue receiving copy of notes
  • Absences exceeding three may result in note taking services being suspended until student meets with CASS
  • If there is a medical reason why the student cannot attend class he/she must contact CASS immediately
  • Student needs to request a note taker from professor so that he/she can make an announcement in class anonymously
  • Student needs to speak with CASS, and notetaker immediately when notes are not provided at end of period, or are unclear or difficult to read

Interpreting Services

Sign Language Interpreter—CASSstaff member who facilitates communication in the classroom

  • Student must request Interpreter services for class lecture month prior to the beginning of semester to ensure availability.
  • Student needs to notify CASS more than 24 hours in advance of a cancellation due to illness or other absence. More than three absences, CASSmay discontinue services until student meets with CASS to discuss reason for excessive absences
  • If interpreter is a “no show” after 10 minutes from the beginning of class, the student should contact CASS immediately
  • For meetings with faculty/staff, orientations, or other campus events, student will need to notify CASSone month in advance to secure interpreter services.
  • Interpreters are instructed to wait 30 minutes for each class. If the student does not arrive within that time, the interpreter will return to department unless otherwise instructed by CASS.
  • To request replacement of interpreter assigned:

    • The student will need to meet with the Director or Assistant Director of CASS to discuss his/her concern

    • The Director and/or Assistant Director will observe the interpreter in the classroom

    • Director will meet with the interpreter and student to discuss concern and make recommendations that may include replacing interpreter.

    Reader Services

  • Readers can read books onto audio tape if you have a visual disability or processing problem that interfere with reading
  • Readers can also assist with test accommodations—for example, if you have a visual impairment and need someone to read the exam you
  • To obtain reader services for textbooks and/or course materials, the student is required to purchase a copy of the textbook(s) for the course to receive an alternative format and/or reader

Materials in Large Print or Braille

  • The student needs to bring materials that need to be converted into large print or Braille one-week before materials are needed to CASS
  • The student will be contacted by CASSwhen materials are ready to be picked up
  • Books-on-CD are ordered from the Recordings for the Blind and Dyslexic (RFBD)
  • The student needs to request books-on-CD 1 month before the start of semester
  • Books-on-CD not picked up within the first three weeks of the start of the semester (fall/spring) or the first week during summer sessions will be returned to RFBD and they will not be reordered within that semester
  • Student’s record will placed on hold if books-on-tape are not returned to DSSO by the last day of final exams.

Reader (CASS staff member)

  • Student will need to request this accommodation 1 month before the start of semester
  • Student will need to discuss due dates of reading material(s) with reader assigned and sign time sheet of reader to verify hours worked

MP3 Audio or Text File

  • Textbooks can be converted to an audio or text file by CASS only when it is not available through RFBD or through the publisher
  • Student will need to request this accommodation 1 month prior to the start of semester CASS will provide audio or text file of textbook on CD to student

    • Student will be asked to sign agreement indicating that:

    • He/she has purchased copy of textbook

    • Audio or text file will be used for homework purposes only and will not be duplicated or distributed in any way

    • A financial hold will be placed on the student’s record if CD is not returned to CASS by the last day of final exams.

Scribes & Typists

  • If you have difficulty writing during exams due to a visual or mobility/orthopedic disability, the CASS can provide you with a scribe. A scribe writes as you dictate to them.
  • For long-term homework needs, you are encouraged to use voice recognition software, such as Dragon Naturally Speaking or Via Voice, to dictate your own papers.

Auxiliary Aides and Adaptive Technology

Examples of auxiliary aides:

  • Assistive listening devices (ALD)-provided to students with a moderate to severe hearing loss to amplify and access spoken information in lecture, etc.
  • A student can check out an ALD from CASS for classroom use as early as the Friday before the semester begins or during the 1st week of classes
  • The student is responsible for damage to or loss of ALD while in their careThe student is required to return ALD to CASS by the last day of final exams
  • A financial hold will be placed on a student’s records until ALD is returned to CASS or the student has paid for cost of repair or to replace lost or damaged ALD
  • Other auxiliary aides available during exams can be found at CASS

    • Hand Magnifier

    • Word processor with spell check

  • Priority Registration- CASSstaff is available to assist the student to enroll in classes by appointment.Students that require advance planning such as hiring of interpreters or readers, ensuring the accessibility of classrooms, etc. are eligible for priority registration and can enroll in courses as soon as the registration process begins each semester.To address accessibility concern before semester begins may include but is not limited to enrolling in another section or moving classroom to a building that is accessible, tardy consideration, etc.)

For registration assistance:

  • Student needs to have been advised, cleared of financial or academic holds, and have list of classes ready with call numbers and bring to appointment with CASSstaff.
  • List of classes should not be dropped off at CASS, student needs to be present during registration process
  • Students coming in after the 3rd week of the registration process may find many classes closed. CASS DOES NOT HAVE THE AUTHORITY TO OPEN A CLOSED CLASS.
  • If a class is closed, it will be the student’s responsibility to obtain the appropriate paperwork with signatures from individual departments in order to enroll for that course.

Testing Accommodations

  • The American with Disabilities Act of 1990 and Section 504 of the Rehabilitation Act of 1973 states that a student with a disability has the right to take exams with appropriate accommodations that allow him/her to demonstrate his/her abilities rather than his/her disability; depending on the student and the exam, one or more accommodations may be needed
  • The student is responsible to schedule their examinations to be taken at CASS 3 working days in advance to secure space and provide time for any special preparations for the test (e.g. large print formats). In most cases, students are expected to take accommodated exams in a time frame which mirrors the classroom as closely as possible.
  • The student needs to take an exam/quiz at the same time and date as the other students in the same class unless the professor gives permission for a different time when a conflict exists:
  • The student has another class immediately after the course student is scheduled to take exam, he/she will need to speak with the professor to get permission to take the exam at a different time such as earlier or later that day, the day before or after, or at another date and time specified by the professor.
  • CASS does not have the authority to change the date and/or time of the scheduled exam. This must be approved by the professor.
  • Students are encouraged to schedule their classes one hour apart to allow for the extended time, when feasible

Exams proctored by professor

The professor should administer an exam with needed Accommodation within their classroom or department. However, CASS is available to proctor exams, in Room 106 Union East Building if the professor cannot administer exam with needed accommodations because he/she:

  • Is unable to provide needed extended time

    • Does not have needed space and/or adaptive technology

    • If professor administers the exam, he/she will be responsible for providing all accommodations necessary for the exam

    • The student must notify CASS 3 working days in advance prior to scheduled exam to ensure proctoring space is available. Any exam scheduled with less than the 3 working days notice WILL NOT be proctored at CASS , no exceptions.

    • CASS is responsible for maintaining the integrity and security of an exam. Thus, students are monitored during the exam by video/audio equipment and CASS staff. Any student suspected of academic dishonesty will be reported to the Dean of Students immediately

    Students are expected to complete their exam within the allotted extended time

    • Only items that have been approved by the professor will be allowed into the testing area

    • Backpacks, fanny packs, purses, caps/hats, cells phones, pagers, walkmans, disc players, or any other electronic equipment will not be allowed into the testing area

    • CASS is unable to pick up last minute exams. Therefore, if the exam is not at CASS by the scheduled date and time, it will be the responsibility of the student to make other arrangements with the professor

    • Students can receive time-and-a-half.

    • Requests for additional time beyond that assigned must be reviewed and approved by Director of CASS one week prior to a scheduled exam

    • Closed Circuit TV –magnifies written or printed materials

    • Screen Reader—software such as JAWS or Window Eyes read text information on computer screen out loud Kurzweil Readers—1000 (for students with visual impairments) or 3000 (for individuals with learning disabilities, attention deficit disorders, psychological disorders, etc.)

      • Software works with a scanner to scan and read text out loud;

      • Kurzweil 3000 also works as a talking word processor that reads information typed. In addition, program has word prediction to assist with spelling

      • Both programs have a built-in dictionary

      • Voice Recognition Software—changes spoken information into text such as Dragon Naturally Speaking

      • Braille Embosser with Duxbury–transcribes text information into Braille

      • Math Type–software that allows one to type math equations

      • Talking Calculator–provides auditory feedback of basic math calculations entered into calculator (Basic and Scientific)

      • Swell Form–provides a tactile image of graphs and drawings by raising black lines

      • Four Track Player–tape recorder that plays back books-on-tape from the Recording for the Blind and Dyslexic (RFBD)

      • Personal Attendants- CASS does not provide students with personal attendants nor has access to appropriate referrals. The student may look for services listed in the El Paso phone directory

Exams Proctored at DSSO

The student must notify CASS 3 working days in advance prior to scheduled exam to ensure proctoring space is available. Any exam scheduled with less than the 3 working days notice WILL NOT be proctored at CASS, no exceptions.

  • CASSis responsible for maintaining the integrity and security of an exam. Thus, students are monitored during the exam by video/audio equipment and CASSstaff. Any student suspected of academic dishonesty will be reported to the Dean of Students immediately
  • Students are expected to complete their exam within the allotted extended time
  • Only items that have been approved by the professor will be allowed into the testing area
  • Backpacks, fanny packs, purses, caps/hats, cells phones, pagers, walkmans, disc players, or any other electronic equipment will not be allowed into the testing area
  • CASSis unable to pick up last minute exams. Therefore, if the exam is not at CASSby the scheduled date and time, it will be the responsibility of the student to make other arrangements with the professor

Accommodations on exam/quiz (may include one or more of the following)

Extended Time

  • Requests for additional time beyond that assigned must be reviewed and approved by Director of CASSone week prior to a scheduled exam
  • Students can receive time-and-a-half

Alternative format of exam/quiz

  • Large print
  • Braille
  • Exam/quiz on audio cassette
  • Recording answers on an exam/quiz in lieu of using scantron
  • Orally exam/quiz administered by professor
  • Quiet location with minimal distractions
  • Use of scratch paper
  • Use of a dictionary

Adaptive Technology/Auxiliary Aides Used To Read An Exam/Quiz

  • Screen Reader: A screen reading program that runs on a computer. It provides voice output for the contents of the student’s computer screen. Provided to students who have a visual impairment.
  • Screen Enlarger: An application that enlarges either a part or all of the computer screen. This technology is mainly used by the visually impaired
  • Kurzweil Reader: An application that provides students with visual impairments or learning disabilities access to printed and electronic materials. Scanned print documents and digital files (such as eBooks or email) are converted from text to speech and read aloud. This technology can also be used to burn book on CD.
  • Closed Circuit TV: A black-and-white video magnifier that presents enlarged text on a 14” black-and-white TV monitor. The user can choose from a wide range of magnifications from 4.5X to 25X. Text is placed on a sliding platform that can be easily moved under the camera. This technology is used by the visually impaired.
  • Magnifier: Software that interfaces with a computer’s graphical output to present enlarged screen content. For students who have a visual impairment.
  • Reader (CASSstaff member)

    • Reader does not provide explanation or assistance to questions

    • All questions about exam/quiz will need to be referred to professor

Adaptive Technology/Auxiliary Aides Used To Record Answers to An Exam/Quiz

  • Calculator
  • Spell Check
  • Word Processor with or without spell check
  • Scribe
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