The University of Texas at El Paso

Frequently Asked Questions

New Students

  • What are the “Request for Accommodation” letters?
    A letter is given to students who have a confirmed documented disability and are registered with CASS. The letter clarifies the student’s disability-related needs and determines which accommodations and services are most likely to allow the student meaningful access to the educational environment.
  • Are University-wide requirements ever waived or altered for students with disabilities?
    Under the provisions of Title 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, institutions of higher learning must not exclude a qualified student with a disability from any course of study, and must not establish rules and policies that may adversely affect students with disabilities. One way of adapting an academic program to make it accessible is by providing modifications, substitutions, or waivers of course, major fields of study or degree requirements (on a case by case basis) for a student with a disability. Only for very few students does CASS recommend course substitution. However, if a recommendation is made for a course substitution, the chair and Dean of the College are involved in the discussion.

Students

  • What is the maximum amount of time students can have to take an exam?
    Students are assigned time-and-a-half or double time, with double time being the maximum. Requests for additional time beyond double time must be reviewed by the Director of CASS to determine the appropriateness.
  • Does CASS maintain a testing center where a student with a disability can have exams proctored? How are exams/quizzes administered at CASS?
    Yes, the Testing Center is located in room 106 Union East. CASS will adhere to and maintain the integrity and security of an exam. Students are monitored during exam by cameras and CASS staff. ANY STUDENT SUSPECTED OF ACADEMIC DISHONESTY IS REPORTED TO THE OFFICE OF STUDENT LIFE AND HIS/HER PROFESSOR IMMEDIATELY.
    Only items that have been approved by the professor on the proctoring sheet will be allowed into the testing area. BACKPACKS, FANNY PACKS, CELL PHONES, PAGERS, iPODS, DISC PLAYERS, OR OTHER ELECTRONIC EQUIPMENT ARE NOT ALLOWED INTO THE TESTING AREA.
  • What are the responsibilities of students with disabilities when receiving testing accommodations?
    If a student qualifies for a testing accommodation, they must provide their professors notification of their accommodation request at least three (3) days before the exam date. If it is not provided within that time frame, the professor is not obliged to provide the requested accommodations for that exam. If it is determined by the professor they would like the exam proctored at CASS, the student must notify. CASS no later than three (3) working days to schedule their exam and ensure accommodations are available at CASS.
  • Why do some students with disabilities get extended time on exams/quizzes?
    One factor covered by the American with Disabilities Act of 1990 and Section 504 of the Rehabilitation Act of 1973 is the right of the student with a disability to take exams with appropriate accommodations that allow them to demonstrate their abilities. Depending of the student and the exam, one or more accommodations may be requested. Testing accommodations are provided when a student is slowed down because of:

1. Reading speed
2. Writing speed
3. The use of adaptive equipment
4. The intervention of a reader/scribe
Students are strongly encouraged to discuss needed accommodations with professors during their scheduled office hours within the first two weeks of classes, or as soon as student receives letter requesting accommodations from CASS.

  • Are University-wide requirements ever waived or altered for students with disabilities?
    Under the provisions of Title 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, institutions of higher learning must not exclude a qualified student with a disability from any course of study, and must not establish rules and policies that may adversely affect students with disabilities. One way of adapting an academic program to make it accessible is by providing modifications, substitutions, or waivers of course, major fields of study or degree requirements (on a case by case basis) for a student with a disability. Only for very few students does CASS recommend course substitution. However, if a recommendation is made for a course substitution, the chair and Dean of the College are involved in the discussion.

Faculty and Staff

  • What should I do if I cannot provide a requested accommodation within my classroom and/or department?
    Faculty and staff should contact CASS immediately to discuss possible options for accommodating the student.
  • What should I do if a student presents a request for accommodations only a few days (or hours) before an examination?
    Instructors should make a good-faith effort to provide accommodations whenever they are requested, but instructors are not obliged to provide the requested accommodations unless the student requested them at least three (3) working days before the examination. This is particularly important if proctoring services are needed. CASS must ensure that it has the space and personnel to proctor the exam.
  • Do exams have to be proctored at CASS?
    No. You have the right to administer an exam within your classroom/department. However, you are responsible for providing all accommodations needed by the student. If this is not feasible, CASS is available to proctor the exam.
  • When can a student take my exam?
    All students are expected to take exams at the same time and date of regularly scheduled testing, except when a conflict exists such as the student has another class immediately after the course where the student is scheduled to take an exam. Should this occur, the student can take the test either: (1) earlier that day, (2) the day before, (3) later that day, (4) the day after or (5) another date and time specified by you. It is important to note that students are encouraged to schedule their classes one hour apart to allow for the extended time when feasible.
  • Does CASS maintain a testing center where a student with a disability can have exams proctored? How are exams/quizzes administered at CASS?
    Yes, the Testing Center is located in room 106 Union East. DSSO will adhere to and maintain the integrity and security of an exam. Students are monitored during exam by cameras and CASS staff. ANY STUDENT SUSPECTED OF ACADEMIC DISHONESTY IS REPORTED TO THE OFFICE OF STUDENT LIFE AND HIS/HER PROFESSOR IMMEDIATELY.
    Only items that have been approved by the professor on the proctoring sheet will be allowed into the testing area. BACKPACKS, FANNY PACKS, CELL PHONES, PAGERS, iPODS, DISC PLAYERS, OR OTHER ELECTRONIC EQUIPMENT ARE NOT ALLOWED INTO THE TESTING AREA.
  • What are the responsibilities of students with disabilities when receiving testing accommodations?
    If a student qualifies for a testing accommodation, they must provide their professors notification of their accommodation request at least three (3) days before the exam date. If it is not provided within that time frame, the professor is not obliged to provide the requested accommodations for that exam. If it is determined by the professor they would like the exam proctored at DSSO, the student must notify. CAS Sno later than three (3) working days to schedule their exam and ensure accommodations are available at CASS . Any exam scheduled with less than three (3) working days notice will not be proctored at CASS. Students are expected to complete their exam within the extended time allowed.
    If a student is a no show for the exam, he/she will need to make other arrangements with the professor (not CASS) for possibility of make up exams and/or quizzes.
  • What do I need to do when using proctoring services at CASS?
    CASS can pick up the exam in your office if provided 24 hour notice. If you would prefer to drop it off yourself, bring the exam to CASS before the time scheduled for the student’s exam with the proctoring sheet filled out completely and accurately. Keep in mind that we will need exams or quizzes a few days ahead of time if the format of the exam needs to be changed to larger print, Braille, etc. To do this we will need exam in a text file on diskette or e-mailed to dss@utep.edu. If exam is not at CASS by the scheduled time, the student will be instructed to speak with professor to make other arrangements.
  • Why do some students with disabilities get extended time on exams/quizzes?
    One factor covered by the American with Disabilities Act of 1990 and Section 504 of the Rehabilitation Act of 1973 is the right of the student with a disability to take exams with appropriate accommodations that allow them to demonstrate their abilities. Depending of the student and the exam, one or more accommodations may be requested. Testing accommodations are provided when a student is slowed down because of:

1. Reading speed
2. Writing speed
3. The use of adaptive equipment
4. The intervention of a reader/scribe
Students are strongly encouraged to discuss needed accommodations with professors during their scheduled office hours within the first two weeks of classes, or as soon as student receives letter requesting accommodations from CASS.

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